Modern agencies run on intelligent AI systems

The gap between automated and manual agencies widens daily. Grantbot helps ambitious teams implement proven AI systems that eliminate most of administrative work while improving profitability and client satisfaction.

Agencies behind Adobe, Uber, Google & Atlassian trust us with their operations.

The Operational Reality & What it’s Costing You Every Week

Most agencies operate with good intentions but outdated systems

You've built something remarkable. A talented team. Strong client relationships. Creative work that matters. Yet every day, that success is undermined by operational friction that shouldn't exist in 2025.

Disjointed onboarding and CRM

→ Leads slip through. Clients feel disoriented from day one.

→ Time lost: ~3–5 hours/week in manual re-entry + chasing info

Impact: Lower close rates and lost revenue

Project chaos

→ Tasks fall through. Updates go out late. PMs burn hours chasing basics.

→ Time lost: ~5–7 hours/week per manager

Impact: Missed deadlines, reactive delivery, client frustration

Account management overload

→ AMs stuck compiling updates, not deepening relationships.

→ Time lost: ~6-9 hours/week per AM

Impact: Lower retention, fewer referrals, trust erosion

Reporting is reactive

Founders and clients both flying blind.

Impact: Poor decision-making, lost margin, firefighting vs. forecasting

Cash flow friction

Invoices go out late. Follow-ups aren’t tracked. Payments get delayed.

Impact: Working capital bottlenecks, revenue leakage, team tension

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Scale with AI Systems, Not Stress

You don’t need more people—you need smarter operations.

Grantbot helps agencies embed AI and automation where it actually saves time, cuts busywork, and improves delivery—without disrupting your team.

AI Agents

• PM & AM Agents: Auto-update progress, flag delays, and draft client updates
• Call-to-Content Agent: Turn calls into social content—great for busy founders

Free up your team to focus on strategy, not status reports.

Fractional CAIO

Strategic guidance on where AI fits, what to automate, and how to scale it across the agency—without wasting time or adding complexity.

AI Upskilling

Hands-on sessions for your whole team—so creatives, ops, and AMs learn how to work smarter, faster, and with less friction.

Custom Workflow Solutions

Before AI can save time, your workflows need to make sense.

We start with a custom audit of your delivery, comms, and finance workflows, then rebuild what’s broken—fast.

From handoffs and task clarity to follow-ups and cash flow visibility,

We implement the systems your team will actually use.

Just clean, scalable ops built around how your agency really works.

If you're ready to remove the operational drag and give your team time back, let's make it happen.

Best, 

Grant Hushek, 
Owner, Head of Partner Success
Grantbot Process Consulting